So your business is growing and it’s time to promote your website. You’re business is still small but it’s gaining momentum and you’re only one person, getting burnt out is likely. When promoting and marketing your business it can be overwhelming and tiring to do it all yourself. To keep up with social networking sites, your own website and getting your name out there along with doing the regular tasks of your business you may find yourself under a pile of work wondering what happened to the vision and excitement of it all. Have you ever thought about outsourcing?
There are virtual assistants that can help you with all of the daunting tasks that await you in the virtual and marketing world so you can get back to the things that you love doing-the reason you started your business in the first place.
A virtual assistant won’t need to be trained and there won’t be the costly overhead involved along with all of the paperwork that it takes to hire someone in-house. If they don’t know how to deal with a task they’ll find out and get it done right-and on time! If there is a technical issue that could potentially paralyze your business your VA will be ready to go- getting the information to fix the glitch.
Imagine being able to delegate all of the tasks that are turning your workdays into endless hours and sleepless nights, to someone with the tools and knowledge to help you drive traffic on your website, take care of the the little things (updating posts and blogs, maintaining social networking pages, administrative duties and more) and give you a well-deserved breather. You could even take a day or two off (how long has it been?) knowing that all is well with your business.
As a small business owner your time is precious and as you grow your VA will help you thrive. Give yourself a break!
Growing a small business even in a recession is not impossible. Some of the most successful businesses still around today were started during recessions, so do not lose hope. The three important ways to grow a business are simple but very important. Getting new customers, keeping customers and getting customers to purchase more (and more frequently).
The size of your business will determine the amount of customers you have and the amount of customers you have will determine the supply and demand factor. You don’t want to outdue the amount of customers you have by product and vice versa.
If your business is already making money but it’s reached a plateau then setting aside a portion of your profit to finding new ways to aquire customers makes the most sense in finding ways to thrive.
Another great way is to involve your employees. Find out what they see as they work for you. What would streamline the processes of your business while getting new customers? A lot of times employees can be a great source of knowledge since they are usually dealing one on one with your customers. They often know what might make things go smoother or keep a customer longer.
So with some perserverance and vigilance you can thrive even in tougher financial times!
Categories: Coaches, Niche
“A Personal or Business Coach is an entrepreneur who provides support and encouragement to clients to help them grow personally and/or professionally. Having a coach is like re-living your childhood experience of having a soccor or little league coach, only this time they’re nice! They inspire and encourage clients to achieve their optimum through guidance, education and sometimes a bit of gentle pushing. Just like when you were a kid on the baseball field, a good coach will make you run more laps than you feel like and tell it like it is.”
Virtual Assistants for Speakers
“A Professional Speaker is an entrepreneur who is often a learned expert in a particular field and thus they speak for a living, by offering keynote speeches, workshops, seminars and conference talks. In order to succeed, they must remain top of mind to various industries by maintaining contact lists, email newsletters, podcasts and blogging.”
Typical Services Virtual Assistants provide to Coaches & Speakers
- One Sheets, Bios, Services/Products Overviews
- Speaker Presentation Packets and Press Kits
- Class, Workshop, Seminar, Webinar & Teleclass Development & Marketing
- Shopping Cart Maintenance
- Autoresponder Marketing
- Affiliate Program Maintenance
- Lead Management
- Order Fulfillment (inventory and ship products)
- Prepare Speech Handouts
- Email and Print Campaigns
- Membership Site Maintenance and Administration
- Social Media Assessment, Set-up and Maintenance
- Document Conversion to PDF
- Design and Format Print and Digital Home Study Courses and Workbooks
- Special Reports and Tips Sheets
- Article, Press Release, Blog and Website Submission
- Podcasting & Audio Editing
- Blog Posting & Maintenance
- Ezine Maintenance and Distribution
- Proofreading & Editing (books, manuscripts, ezines, articles, etc.)
- Customer Service/Client Support
- Reserve & Rent Bridge Lines and Conference Rooms
- Telephone Follow-up
- Email & Voice Mail Maintenance
- Transcription of Keynotes, Seminars, Webinars and Teleclasses
Real Estate professionals were the early adopters of virtual assistants. Knowing the value of time and money, the VA was arealestatecommon sense move. Real Estate agents are often solo-prenuers and thus have a huge array of projects and demands that often leave them scattered and frustrated with organization. Skilled Virtual Assistants can take over much of the busy agents’ projects and get them back out selling homes.
- Schedule appointments and showings
- Manage emails and calendar
- Answer the phone, take messages
- Maintain mailing lists
- Address and mail open house invites
- Mail out seasonal promotional materials
- Mail out birthday and holiday cards
- Create forms and templates
- Manage Newsletters & Ezines
- Manage & Monitor subscriptions
- Add contacts to after closing campaigns
- Add contacts to Lowe’s Realtor Benefits
- Order closing gifts
- Monitor local and national Realtor events
- Setup agent accounts for printing, marketing, etc.
- Order office supplies
- Track all sales
- Develop business plan
- Develop marketing plan
- Develop recruitment packages
- Develop policies and procedures
- Schedule training
- Develop action plans
- Develop relocation packages
- Create Logos, stationery, biz cards
- Create marketing pieces
- Create Buyer Agent brochure
- Create Seller Agent brochureLead Management:
- Process incoming and outgoing referrals
- Add new leads to database
- Create drip campaigns
- Create home marketing plans
- Create agent proposals
- Maintain contact database
- Pull expired listings
- Mail marketing to FSBO’s
- Mail out CMA’s and brochures to leads
- Create & Maintain Action plans
- Create listing kit
- Create pre-listing and listing presentations
- Create CMA
- Complete contract forms
- Order public documentsOrder property photos
- Re-check contract is fully executed
- Input listing to MLS
- Optimize property photos
- Input photos into MLS
- Order sign
- Order home staging
- Create virtual tour
- Create CD/DVD of virtual tour
- Create custom listing website
- Post listing to Craigslist, Realtor.com, Google Base, etc.
- Verify schools and request HOA docs (when applicable)
- Review seller disclosure
- Forward paperwork to MLS
- Mail out seller guide
- Create and send Just Listed cards
- Order vendor services
- Coordinate listing termite letter
- Coordinate home pre-inspection
- Create and send weekly feedback reports to seller
- Create Flash presentations
- Enhancements to Realtor.com
- Forward instructions to seller regarding open house policies
- Create neighborhood books
- Create property flyer/brochure
- Draft advertising copy
- Record toll-free info message
- Email to circle of influence
- Add client to closing drip system
- Open Escrow
- Track contingencies
- Send out all transaction reminders
- Deliver forms for signatures
- Order home warranty
- Order movers and packers
- Schedule and follow up on required inspections
- Weekly calls to Escrow/Title, Lender
- Schedule final walk thru
- Schedule closing
- Send out directions to closing
- Order Prelim. HUD-1 & Final HUD-1
- Create “Just Sold” card
- Order closing gift
Websites and SEO:
- Website creation and maintenance
- SEO Copywriting
- Optimization of content and meta tags
- Optimize images
- Creation and ongoing maintenance on Link building
- Website hosting & server maintenance
- Custom CMS websites (Content Management System)
- HTML/CSS Valid template design
- Custom email stationery (to match branding)
There are some important factors to take into consideration when hiring a virtual assistant. Picking someone to outsource the tasks you don’t have time for isn’t as easy as it might seem. You can search the Internet for a VA and find a multitude of sites just about anywhere but the hardest part is picking the best one that will fit your needs and get the job done right. Sifting through the extensive options can be overwhelming and daunting to say the least. As a business owner your time is valuable and in short supply. Choosing someone unqualified could truly be detrimental but with these guidelines you can make this process as painless and efficient as possible.
A Virtual Assistant operates via the web so the first thing to evaluate is the site on which they are advertising their services. Is it professional, streamlined and designed in a clear concise manner? If the site is obviously sloppy and carelessly thrown together (i.e. misspellings, improper grammar or less then ideal attention to detail steer clear). These are all tell tale signs that the work they give back will probably be just as careless as the lack of detail put into their representation.
The website should be informative, credible, user friendly and coherent. This exhibits competence and attention to detail; exactly what you want in an assistant. You will also want to consider whether this person(s) personality and priorities are compatible with your own.
Once you’ve evaluated their site, getting to know your potential assistant is the next step to making sure you are making the best decision for your business. Have a conversation with your potential VA, ask for a complimentary consulation (most will offer this). Once you have made the contact notice if the VA replies in a timely fashion and if they are prepared and professional. Other cues to consider is if this VA gives you a clear overview of how they will work with your business, if you feel a connection and chemistry with this particular person and whether or not they have a vast amount of administrative experience and the skills to work on various sorts of projects.
With a little research and these tips you can make the hiring process a whole lot smoother!